under constructionGrammar is like math. Some of us cringe when we hear the term.

Others find the topic endlessly fascinating.

Regardless of which camp you fall into, good grammar builds a solid foundation for your business communication.

The seventh post of our alphabetic journey through business communication touches on common pitfalls in grammar.

Below are resources, cheat sheets, and tips (oh my) to help you steer clear of grammar pitfalls.

Cringe-Worthy Grammar

I hesitate to create posts on grammar. Or typos.

It’s the kiss of death – a guarantee some form of grammar guffaw or typo will magically appear.

The good news is someone will let me know.

Days Gone By

I used to have the greatest command of grammar, sentence structure, et al. Thank my 9th grade English teacher, Sister Theodora. Loved her.

Sadly, as I age, I find those teachings are getting a bit foggy. There have been times I gasped out loud at the grammar guffaws my editing discovered.

Cringe-worthy moments that produce images of Sister Theodora rolling over in her grave.

  • I like to think it happens to the best of us
  • Please don’t shatter my fantasy

That’s why I put some resources on speed dial. Or should I say speed tap?

The following are a few of the sites I visit for a refresher or editing help.

Grammar Resources

  • The Purdue Online Writing Lab (OWL) – This was one of the first sites I discovered and is a favorite resource. OWL offers over 200 resources including help on writing, grammar, style guides, and English as a second language.
  • Quick and Dirty Tips: Grammar Girl – If you have ever Googled grammar, chances are you found the Grammar Girl. Mignon Fogarty turned her passion for grammar into one of the internet’s most popular site for grammar help. I love the tips she provides that help wake up my sleeping boomer brain cells.
  • Grammar Book.com – Unfortunately, Jane Straus, the creator of this site lost her battle against cancer. Jane’s legacy lives on at this site and in her book, The Blue Book of Grammar and Punctuation as well as her inspirational book, Enough Is Enough! Stop Enduring and Start Living Your Extraordinary Life. The site explains rules with real-world examples and fun quizzes.
  • Grammar Handbook at the Writers’ Workshop, University of Illinois at Urbana-Champaign – This Handbook illustrates basic grammatical rules for parts of speech, phrases, clauses, sentences/sentence elements, and common problems of usage.

I like to use the above resources when I need a quick check on a specific issue. When I’m in my studious mode, I also enjoy using the sites as a private refresher course.

Grammar Cheat Sheets

Another tool I like to use is the grammar cheat sheet.

  • You can find cheat sheets on the internet
  • Or you can create your own for repeat offenders

The following are cheat sheets I created. Their happy home is in my Free Stuff download area.

Common Writing Errors – This cheat sheet lists some of the most common writing errors. It provides tips for remembering the correct usage.

Avoid These Grammar Guffaws – To supplement the Common Writing Errors, this quick tip sheet helps you avoid common grammar guffaws.

New Cheat Sheets

The following are new cheat sheets I created. Each relates to common miscues.

All are in a pdf format.

Beware of Grammar Homophones – I bet that title got your attention. This cheat sheet defines a homophone and provides examples.

Grammar Modifier Miscues – I’ll admit this grammar gremlin trips me up. Check out this cheat sheet for examples of dangling and misplaced modifiers.

Grammar Parallelism Pointers – What is this parallel universe of grammar goofs? The one-page cheat sheet offers you a sneak peek with examples of unclear sentence structure.

Tips for Grammar Usage

Is it any wonder we need editors? Talk about job security.

The following are a few closing tips for avoiding grammar pitfalls.

  1. Use or create personalized cheat sheets for pitfalls common to your writing.
  2. Write first. Edit second. Then edit again. And again.
  3. Not sure? Flag for later and use your cheat sheet or resources to double-check.
  4. Remember it’s okay to bend the rules.
  5. Alert others (privately) to missteps but be nice about it. Nobody’s perfect.

What grammar pitfalls have you fallen into? Share those and any grammar resources you love.

Big Stock Photo Credit

==================================

Note: This is the seventh in a year-long alphabetic journey for better business communication.  We’ll share topics from A to Z that keep business communication simple, clear & uniquely yours.

Get a front-row seat on the rest of the alphabetized business communication journey. Sign up for updates in the sidebar.

 

{ 12 comments }

Are Your Business Forms in Good Shape?

March 30, 2015

Every business has them – business forms for collecting information in all shapes and sizes. Some are paper. Others are electronic. Done right, business forms can be one of your most valuable forms of business communication. Our sixth post of our alphabetic journey through business communication offers tips for ensuring your business forms are in good shape. […]

Read the full article →

Eradication Tips for 10 Email Annoyances

March 16, 2015

Email is often: abused attacked and declared dead Yet for all that email has endured, email endures. Pew Research Center reports six in ten (61%) American workers who use the internet rate email as “very important” for doing their job. Our fifth post of our alphabetic journey through business communication, embraces all that is good about email and eradicates the annoyances. […]

Read the full article →

Devilishly-Detailed Business Communication

March 2, 2015

Details, details, details. In our online world, details have become the devil director of doomed business communication. Details get a bad rap. We need details to tell our story Details establish proof Details define our message Business communication without details is a meaningless shell of words. That doesn’t mean we need to share EVERY SINGLE […]

Read the full article →

Surf the 7 Cs of Business Communication

February 16, 2015

Your customers are flooded with business communication. How is your message heard above the roar of wave after wave of words? Learn how to surf the 7 Cs of business communication and customers will cheer your success. In the third post of our alphabetic journey through business communication, you receive a bonus of 7-in-1 with the crafty letter C. […]

Read the full article →