In my Corporate days, I often used math.

I envied coworkers who could pick up a spreadsheet and find an error at first glance – except, if it was mine.

But, then I’d find a typo of theirs and all was right with the world again.

• Math is not natural for me
• I scored an A or B in math classes (except Geometry – blech:  C)
• But I had to really work at it

There are many theories why one person excels at math while another writes effortlessly.

Who knew that this math-hater could find business writing tips from math?

Here are just a few.

#1 – It starts with the basics

If you have problems with the basics, everything that follows is an uphill climb.

• Long before Isaac Newton became known as the Father of Calculus, he had to learn 2 + 2 =4
• Grammar and punctuation make sense of letters and words
• Even as a seasoned business writer, I review the basics
• I wonder if people good in math need a refresher time-out (Please say yes)

Fortunately, when it comes to business writing, there are several resources. Here are just a few.

• Purdue Online Writing Lab (OWL)
• Grammar Girl
• Syntax Training

#2 – You need structure to build a formula

If you don’t understand the concept first, you are not going to be able to build a math formula.

• There is an order of operation to math that makes a formula work
• Your business writing starts with a concept – an idea
• Your formula builds on that idea and uses a good story structure to convey it

For example, I created a 3-1-3 business writing formula.

• 3 questions to set up your story
• 1 idea per paragraph
• 3-part wrap-up – Problem – Solution – Outcome

#3 – Use tools that simplify the process

Although not perfect, there are tools that make math or business writing a bit less painful.

• Calculators, Excel and computers – the holy trinity of math
• Spell check, Thesaurus and computers – the trifecta of writing

How I wish I had the math tools when I started. Remember when teachers considered the use of a calculator during a math test cheating? If not, I can’t believe you’re reading this.

Warning – if you don’t have #1, the tools won’t help.

#4 – Think beyond the basics

It’s amazing how the basics evolve.

• There is algebra, trigonometry, calculus, statistics, and geometry
• There are case studies, white papers, article writing, ghostwriting, blogging, speech writing, sales letters, bios, ads, videos, training. eBooks, manuals, proposals
• To name a few

If your business writing is stuck in one gear, try another one on for size.

#5 – Ask for help

I went back to school after 20 years to finish my degree. I never would have made it through the Statistics class without asking for help – from fellow students and the instructor.

• Fellow students – and later coworkers – checked my calculations
• Ask others to proof your business writing
• Use a copy editor for your big stuff
• And if writing is still not your thing – hire a writer

There was another lesson I learned.  You really can do anything you put your mind to – even math.

For more business writing tips, download my free eBook, How To Be a Business Writing MVP: Your Playbook to Better Writing.

Are you a math whiz?

What tips do you have?

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Helping you Keep it simple, clear & uniquely yours – contact me for help with your business writing needs.

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